Monitoring Days by EACEA , Results



Education, Audiovisual  and Culture  Executive Agency

Erasmus+ : Higher Education – International Capacity Building


Brussels,   3

ARES (2014)  . 10/ 2014   

Mr Stephen HWANG Rector

Linnaeus University Universitetsplatsen,  1

SE-35195 Vaxjo – SWEDEN



Subject:    Results of Tempus monitoring visit at Linnaeus University


Dear Mr Hwang,

As you know in the framework of the management of the Tempus Programme the Education, Audiovisual and Culture Executive Agency  (EACEA)  carried  out  a  field  monitoring  visit to Linneaus University on 22 and 23 September 2014. The visit was carried  out by  Ms  Alba  Chiara Tiberi,  Tempus  Project Advisor.

The aim of this exercise was to assess the performance of the co-ordinating institution in managing Tempus projects and the state of play of project implementation,  and to possibly  identify  aspects of good practice.

The visit took place at the Linnaeus University in Vaxjo,  where Ms Tiberi  could  meet you  and  the staff members of the University who are currently involved in Tempus projects. We would like to thank you and all the staff members who participated in the meetings for the time devoted to the discussions and for the information they provided on how the University is managing Tempus projects.

We were pleased to learn that the management values  very  much  the  participation  in  Tempus projects, both in terms of increased visibility for the University and promotion of internationalisation and societal impact. The University has actually showed an increased interest in Tempus lately and has been awarded with three Tempus grants in the last Call (2013). We take this opportunity to congratulate you for this very good result and encourage you to build on this experience and explore the new  funding opportunities  under  the EU  Erasmus+ Programme.

We noted very positively that the support by the management materialises in  the  availability  of strategic funds to facilitate the partners’ search and the joint preparation of project proposals with the partners. This helps foster the ownership of the project by the consortium since the very outset and can be reported  as good practice.

We also appreciate the fact that the staff involved in the  four projects  is very  committed  and  have good knowledge  of the partner  countries as well as of Tempus rules  and  procedures.

Education, Audiovisual and Culture Executive Agency Avenue du Bourget 1 – BE-1049 Brussels – Belgium

Office: BOUR 2/17, Telephone: direct line (32-2) 295 61 50.    Fax: (32-2) 299 45 30.

The financial management structure in place seems robust. The centralisation  of the  financial control and of the payment system ensures a quality check over all  Tempus  projects’  expenses.  This  is ensured by the project  support group established two years ago by the    University.

The International Relation Office is kept involved in Tempus related activities. It is good that its expertise and  support is also is available to the project   teams.

As you know, specific timeslots were dedicated to bilateral meetings with the teams  of  the  four Tempus projects  coordinated  by your University:

  • 530576 : “National Education Framework for Enhancing IT Students’ Innovation an entrepreneurship” coordinated by Prof. Arian it Kurti
  • 543839 : ”A Network for Developing Lifelong Learning in Armenia, Georgia and Ukraine”,

coordinated  by Prof. Ulf Rosen

  • 543889 : ”Advanced Training and life Long learning Program in Applied Health Sciences”,

coordinated  by Prof. Mosad Zineldin

  • 544498: “Interregional Network for Innovative Development of Ecosystems Technosphere Based on Micro- and Nanoobject Technologies “, coordinated by Prof. Mosad Zineldin

It appeared that for the time being the developed expertise for the participation in Tempus projects is concentrated in two relatively small project teams in the Faculties of Technology and of Business and Economics with few opportunities for exchange of practice or for coordination of management methodologies.

During the discussions we noted with pleasure good practices that could be shared amongst project coordinators. For example, in the framework of the Tempus projects 543839 and 530576, efficient coordination and management approaches have been shown – with clear communication established amongst partners  and transparent  financial  management  practices  within  the  consortium. Therefore, it would be enriching for all the project teams to meet and  share their management    practices.

Moreover, there are some subject areas of cooperation that are common to the different projects and where   synergies  might   be   created.  Durin g   he  visits  it  was  underlined  that  the  Executive Agency places great importance on the dissemination of information within the University and especially  on the exchange  of experience and good practice amongst the project   teams.

In this respect, a good initiative has already been taken by two of the projects to hold a joint conference in May 2015 combining the experience in Lifelong Learning in Applied  Health  Sciences and the Network  for Lifelong Learning.

We would therefore encourage the project teams  and the  university  management  to  invest  in such kind of activities and foresee concrete opportunities to share project management methodologies at different levels: among Tempus project coordinators, with other EU funded project coordinators, among all staff interested in  international  cooperation  and  project  management.  This  might contribute to increase or consolidate knowledge exchange and capacity building  amongst     staff.

Please be kindly informed that a project specific feedback is being sent to each Tempus project coordinator  with the main findings and conclusions  of the  monitoring.

Finally, we thank you once again for all the time that was invested by your team to  prepare  the  visit and for the information provided. In this regards, we would like to address a particular thank to Professor Ulf Rosen for the coordination efforts and the very accurate preparation of the monitoring visit.

We kindly request that this information is shared with the project  management  team  and  with  all those who participated  in the  meetings.

Should you have any questions or need any clarification,  please  do  not  hesitate  to  contact  us (e-mail:   ).

I wish you a successful  continuation  of your activities.

Yours sincerely,


Prof. Ulf Rosen ulf.rosen(a)

Prof. Arianit Kurti Prof. Mosad Zineldin  ulf.rosen@ln